Group Booking Add-on

Important

All add-ons for Bookly require Bookly PRO installed and activated.

Bookly Group Booking (Add-on) allows you to accept group bookings for the same service at the same time. Let customers specify the number of persons they’d like to book for when they choose a service at the first step of the booking process.

Get the Group Booking (Add-on) here.

Bookly booking form – group booking

Bookly booking form – group booking

This screenshot displays the booking form with Bookly Cart (Add-on) installed and activated

The group booking will be displayed in Bookly Calendar as one appointment and include the details of all signed-up customers.

Group booking in Bookly Calendar

Group booking in Bookly Calendar

If one customer books the appointment for several persons, the appointment details show the name of the client who has booked the time slot and the number of persons chosen at the time of booking.

Group booking details in Bookly

To change the number of persons click on the customer's name and select another value.

Edit booking details window in Bookly

Setup and configuration

1. Purchase, download, install and activate the Bookly Group Booking (Add-on) in Plugins.

2. Go to Services, click Edit > Advanced tab, and set a Capacity value for each service to determine the minimum and the maximum number of customers each service can accommodate.

Services section in Bookly

One booking per time slot allows you to limit the possibility of booking within the service capacity to one time.

Example: service capacity is min – 2, max – 6. If there is a booking for 2 customers, this time slot will be blocked for further booking, and no one will be able to join existing customers.

3. You can also determine an employee's individual Capacity settings, different from the default values set in Services. Go to the Staff Members section, open the staff member's card and switch to the Services tab.

Staff Members section in Bookly

Staff capacity settings will always override capacity values set under service capacity settings. Service capacity settings will be used as default values for all new staff members you create.

4. You can show or hide the Number of persons field when placing a booking form on your website. If hidden, all appointments will be booked for one person per booking.

Add Bookly booking form to a page

bookly-group-booking-addon-11.png

5. If you want to display information about time slot occupancy in a booking form, navigate to Appearance > Time tab, and check the box next to Show information about group bookings. Format for displaying should be set up in Settings > Group Booking.

Appearance section in Bookly

[Booked/Max Capacity]

Timeslot format in Bookly

[Available left]

Timeslot format in Bookly

Group Booking (Add-on) & Waiting List (Add-on)

If you have both Bookly Group Booking (Add-on) and Bookly Waiting List (Add-on) installed and activated, in Settings > Waiting List > Add customers to the waiting list despite the capacity value, you can decide how your customers will be placed on the waiting list. If enabled and there is someone on the waiting list, all other customers who try to book the selected time slot will be waitlisted, even when the service capacity value allows more persons to book an appointment. If disabled, free places will be available for booking on the front-end as long as the number of persons matches the remaining places in the appointment.

Group Booking (Add-on) & Custom Duration (Add-on)

If a service with custom duration has a capacity of more than 1, then after the first booking of specific duration on selected time slot other customers will be able to book this time slot only if they select the same (existing) service length. If a customer's service length doesn't match the duration of the existing booking, they will be offered the next free time slot.

Watch this video to learn how to set up capacity feature and accept group bookings with Bookly Group Booking (Add-on). 

Try this demo to get a better understanding of how the Group Booking (Add-on) works.

Group Booking (Add-on) is available for purchase here.

DEMO | VIDEO TUTORIALS | MAIN BOOKLY SETTINGS | FAQ | ADD-ONS

RELATED

Multiply Appointments (Add-on) – set number of identical back-to-back appointments.

Chain Appointments (Add-on) – select several services and get one time slot for back-to-back appointments.

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