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Group Booking Add-on

Important: All add-ons for Bookly require Bookly PRO installed and activated.

Bookly Group Booking (Add-on) allows you to accept group bookings for the same service at the same time. Let customers specify the number of persons they’d like to book for when they choose a service at the first step of the booking process.

Get the Group Booking (Add-on) here.

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This screenshot displays the booking form with Bookly Cart (Add-on) installed and activated

The group booking will be displayed in Bookly Calendar as one appointment and include the details of all signed-up customers.

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If the appointment is booked by one customer for several persons, the appointment details show the name of the client who has booked the time slot and the number of persons chosen at the time of booking.

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To change the number of persons click on the customer's name and select another value.

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Setup and configuration

1. Purchase, download and activate Bookly Group Booking (Add-on) in Plugins.

2. Go to Services, click edit-service-btn.png > service-advanced-tab.png tab and set a Capacity value for each service to determine the min and the max number of customers that each service can accommodate.

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One booking per time slot allows you to limit the possibility of booking within the service capacity to one time.

Example: service capacity is min – 2, max – 6. If there is a booking for 2 customers, this time slot will be blocked for further booking, and no one will be able to join existing customers.

3. You can also determine employee’s individual Capacity settings, different from the default values set in Services. Go to Staff members menu and click Services tab.

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Staff capacity settings will always override capacity values set under service capacity settings. Service capacity settings will be used as default values for all new staff members you create.

4. You can show or hide the Number of persons field when placing a booking form on your website. If hidden, all appointments will be booked for one person per booking.

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5. If you want to display information about time slot occupancy in a booking form, navigate to Appearance > Time tab, and check the box next to Show information about group bookings. Format for displaying should be set up in Settings > Group Booking.

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[Booked/Max Capacity]

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[Available left]

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Group Booking (Add-on) & Waiting List (Add-on)

If you have both Bookly Group Booking (Add-on) and Bookly Waiting List (Add-on) installed and activated, in Settings > Waiting List > Add customers to the waiting list despite the capacity value, you can decide how your customers will be placed on the waiting list. If enabled and there is someone on the waiting list, all other customers who try to book the selected time slot will be waitlisted, even when the service capacity value allows more persons to book an appointment. If disabled, free places will be available for booking on the front-end as long as the number of persons matches the remaining places in appointment.

Group Booking (Add-on) & Custom Duration (Add-on)

If a service with custom duration has a capacity of more than 1, then after the first booking of specific duration on selected time slot other customers will be able to book this time slot only if they select the same (existing) service length. If a customer's service length doesn't match the duration of the existing booking, they will be offered the next free time slot.

 

Watch this video to learn how to set up capacity feature and accept group bookings with Bookly Group Booking (Add-on). 

Try this demo to get a better understanding of how the Group Booking (Add-on) works.

Group Booking (Add-on) is available for purchase here.

DEMO | VIDEO TUTORIALS | MAIN BOOKLY SETTINGS | FAQ | ADD-ONS

 

RELATED

Multiply Appointments (Add-on) – set number of identical back-to-back appointments.

Chain Appointments (Add-on) – select several services and get one time slot for back-to-back appointments.

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