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Group Booking Add-on

This add-on allows you accept group bookings for the same service at the same time. Let customers specify the amount of persons they’d like to book for when they choose a service at the first step of the booking process.

Get the Group Booking Add-on here.

group-booking-front-01.png

group-booking-front-02.png

The group booking will be displayed in Bookly Calendar as one appointment and include the details of all signed-up customers.

group-booking-backend.png

Setup and configuration

1. Purchase, download and activate add-on in Plugins.

2. Go to Bookly menu > Appearance and enable group bookings by ticking the box Show number of persons.

3. Go to Services and set a Capacity value for each service to determine the min and the max number of customers that each service can accommodate.

capacity-backend-01.png

One booking per time slot allows you to limit the possibility of booking within the service capacity to one time.

Example: service capacity is min – 2, max – 6. If there is a booking for 2 customers, this time slot will be blocked for further booking, and no one will be able to join existing customers.

4. You can also determine employee’s individual Capacity settings, different from the default values set in Services. Go to Staff members tab and click Services.

capacity-backend-02.png

5. You can show or hide the Number of persons field when placing a booking form on your website. If hidden, all appointments will be booked for one person per booking.

6. If you want to display information about time slot occupancy in a booking form, navigate to Appearance > Time tab, and check the box next to Show information about group bookings. Format for displaying should be set up in Settings > Group Booking.

[Booked/Max Capacity]

timeslot-format1.png

[Available left]

timeslot-format2.png

 

Note: if you have both Group booking add-on and Waiting List add-on installed and activated, make sure you’ve enabled group booking in Settings. Otherwise, capacity value won’t be taken into account and clients will be put on the waiting list after the first booking is made. 

See this video to learn how to set up capacity feature and accept group bookings with Bookly Group Booking add-on. 

Try this demo to get a better understanding of how the Group Booking add-on works.

Group Booking add-on is available for purchase here.

 

If you wish you can join a community of translators who help us in Bookly localization. Join translation of Bookly and help us become closer and speak with you in your native language. Read more here.

 

RELATED

Multiply Appointments Add-on – set number of identical back-to-back appointments.

Chain Appointments Add-on – select several services and get one time slot for back-to-back appointments.

Have more questions? Submit a request

14 Comments

  • Avatar
    Cyphas

    Is there the ability to add participant details of the group? If the owner needs to know say, name and email addresses of participants booked in that group and sends each participant of the group an email confirmation, How is that achieved?

    Remember not all services are as basic as a yoga class.

    Edited by Cyphas
  • Avatar
    Support Team

    Hi Cyphas, currently, this functionality is not supported. there's no option to add the details for additional customers.

  • Avatar
    Wan Fathurrahman

    Hi, it is possible to create a different price base on no. of persons book? For example, if customer choose 1 person, the price will be USD10 but when they choose 2 persons, the price become USD15.

  • Avatar
    Support Team

    Hi Wan, currently, this type of pricing is not supported, the service price will be multiplied with the number of persons.

  • Avatar
    Wan Fathurrahman

    Thanks for the fast response!

    Really hope that your team will make it happen in near future as we got alot no. of clients that request that kind of function :) They love your system compare to the others plugin simply because it more robust, great UX and really straight forward.

    Hope you guys can make it real soon. Thanks!

  • Avatar
    Renate Rigters

    Hi! Is it possible to make a difference in adult and children's prices within one service?

  • Avatar
    Support Team

    Hi Renate, this functionality is not supported at the moment.

  • Avatar
    My Name

    Hi
    Will the Group Booking add-on work with the following add-ons:
    - Chain Appointments
    - Custom Duration
    - Compound Services
    - Multiply Appointments

    Thanks

  • Avatar
    lucasfitzpatrick

    im trying to add apointments that are not assigned to specific staff members. I run a ski school and need to make multiple bookings but not assign instructors. i created a staff member called unassigned but can't add recurring bookings on same days. . only accepts single days.

    help?

  • Avatar
    Kai Olav Fredriksen

    Differnt price settings based on group size is very much needed for my business. As of now I can't use this plugin because of this. Do you plan this?

  • Avatar
    Spera Ingham

    Hi -

    I have one location (employee) that offers three services at a specific appointed time slot each day.

    Guided tour
    Guided tour + Wine Tasting A
    Guided tour + Wine Tasting B

    The total capacity of the TIME SLOT is 24, but any number combination of the individual services to reach that max is fine.

    Right now, it looks like I can only set the capacity for each service and then the capacity for each service with the employee.

    If I set the max for each service at 24, there is the problem of having 72 people show up at the same time.

    How do I go about setting a max capacity for a time slot?

    Thank you!

  • Avatar
    My Name

    Try using Group Booking with Compound Service add on.
    First create a private simple service with a capacity of 24.
    Then create 3 public compound services - for each add in your simple service

  • Avatar
    Support Team

    My Name: You can use Group Booking with Multiply Appointments and Chain Appointments but Compound Services add-on is not compatible with Custom Duration. If you have any other questions, please contact us at support@bookly.info

    Regards,
    Olga

    Edited by Support Team
  • Avatar
    Support Team

    Kai Olav Fredriksen, this looks like a feature we haven’t implemented yet. However, we’re constantly working on improvements and value all feedback. Please add these details as a new record to our feature request forum: https://support.booking-wp-plugin.com/hc/en-us/community/topics/200189331-Feature-Requests
    The forum is where we track requests for new capabilities, and our product development depends directly on the number of votes each request receives.

    Regards,
    Olga

    Edited by Support Team
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